Deputy Elections Registrar

In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume.

Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application.

For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at schristman@norcopa.gov or 610-829-6382.

GENERAL PURPOSE
The Deputy Elections Registrar position serves as the primary operations manager for the Conduct of Elections division for the County of Northampton. The individual in this position is responsible for the coordination, implementation, and day-to-day administration of all election and voter registration functions. This position ensures the accurate, timely, and compliant execution of elections operations including redistricting preparation and implementation, voter registration processing, mail-in, absentee, and on demand ballot processing, election preparation, poll location and poll worker coordination, and election day logistics. The individual in this role supports the Elections Registrar in carrying out statutory responsibilities and assumes operational leadership of the division in the Election Registrar’s absence.

SUPERVISION RECEIVED
This position reports directly to the Elections Registrar.

SUPERVISION EXERCISED
This position assists in the supervision of the staff, temporary employees, volunteers, and poll workers. The Deputy Elections Registrar coordinates daily workflow, assigns tasks, monitors performance, and provides training and guidance to ensure effective operations.

ESSENTIAL DUTIES OF THE POSITION
Coordinates and manages the day-to-day operations of the Elections division, ensuring all voter registration and election processes are conducted accurately and in compliance with applicable laws and regulations.

Oversees the processing and maintenance of voter registration records, including applications received through various systems such as SURE, PennDOT, and other State and Federal interfaces.

Implements and manages election preparation activities including ballot layout coordination, proofing, and ensuring compliance with regulatory requirements. Acts as the lead in drop box, precinct, and temporary Election Office locations, including pop-up and satellite locations.

Coordinates logistical planning and execution for elections including testing of voting machines, poll books, distribution and processing of mail-in and absentee ballots, on demand ballots, voting machines, supplies, and materials to polling locations. Ensures proper chain of custody and accountability.

Oversees recruitment, assignment, and coordination of poll workers to staff polling locations. Supports the development and implementation of poll worker training programs.

Provides guidance and support to district election officials, machine technicians, and voters before and during elections. Assists in troubleshooting operational issues on Election Day.

Assists in the development, implementation, and continuous improvement of internal procedures, workflows, and documentation to ensure accurate recordkeeping and operational efficiency.

Assists with maintaining Election Commission records, including preparation of materials, documentation, and administrative support as needed.

Supports the review and implementation of changes related to election laws, policies, and procedures to ensure operational compliance.

Maintains inventory and accountability of election equipment and supplies.

Assists in planning and implementing strategies to provide accurate and timely information to voters regarding election deadlines and procedures, as well as drop box and temporary Election Office locations.

Coordinates arrangements with County departments and third-party vendors for election preparation.

Assists in providing information to and interaction with County Party Chairs and supervising the Party’s representatives’ observation of election processes and procedures.

Supports the Election Office interaction with the County Election Commission.

Assumes operational responsibility for the Conduct of Elections division in the absence of the Elections Registrar, ensuring continuity of services and adherence to established procedures.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE – Completion of a high school, or general equivalency diploma; AND

At least three (3) years of work experience in administrative, operational, supervisory, or records management work, including experience managing people, workflows, or office procedures; AND

Experience in elections administration or voter registration processes is preferred, but not required; AND

Employee assigned to this title will be required to possess and maintain a valid and current motor vehicle operator’s license. Must have an acceptable driving record. Personal vehicle required for County business; employee is eligible for mileage reimbursement. 

KNOWLEDGE, SKILLS, AND ABILITIES  
Knowledge of administrative methods and techniques used in managing operations, records, and workflows.

Working knowledge of, or ability to learn, Federal, State, and local laws and regulations governing elections and voter registration.

Ability to coordinate and manage multiple operational processes with attention to detail and accuracy.

Ability to plan, assign, and review the work of staff and support personnel.

Ability to develop and implement procedures to improve efficiency and ensure compliance.

Ability to communicate effectively with staff, election officials, candidates, vendors, the media, and the public.

Ability to respond effectively to operational challenges in a fast-paced and time-sensitive environment.

Ability establish and maintain effective working relationships.

Ability to use all equipment and machinery associated with business of Election’s Office.

Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.    

TOOLS AND EQUIPMENT
Telephone, personal computer (including Word, Excel, and election management systems (e.g. SURE)) poll books, ballot scanners, calculator, writing implements, fax machine, copy machine, and paper shredder.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.  

The employee must occasionally lift and/or move up to fifty (50) pounds.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

The noise level in the work environment is typically quiet to moderately busy. The work environment is primarily office-based with periods of increased activity and extended hours during election cycles.

SELECTION GUIDELINES
Formal application, rating of education and experience, interview, and reference check as well as job related tests may be required. 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


FLSA STATUS:    FLSA EXEMPT (NOT ELIGIBLE FOR OVERTIME)
DESIGNATION:    CAREER SERVICE
PAY GRADE:        CS/GR26
UNION STATUS:  NON-UNION

Updated May 2026