Elections Administrative Specialist

Under the general direction of the Elections Administrator, the Elections Administrative Specialist provides complex clerical, secretarial, and administrative support, manages office operations, and serves as the department’s highest level of administrative support. The position acts as a liaison between the Elections Office and officials, government entities, media, and the public. Responsibilities include coordinating voter engagement and registration events, supporting poll watcher and inspector activities, and assisting with election policies, operations, and community relations. The role also involves attending meetings (including Commissioners Court), preparing public information, and managing projects or assignments from the Elections Administrator. This position directly supports the Elections Administrator and staff, requiring timely, confidential, and accurate delivery of services that affect the overall operation and public trust in the Elections Department.

Office and Staff Coordination

• Coordinates and prioritizes daily operations of the Elections Office; assigns and monitors tasks; assists with complex issues and provides technical guidance.
• Supports the Elections Administrator in planning, organizing, and administering election operations, logistics, and special projects.

Election Administration and Compliance

• Coordinates election logistics, contracts, and cancellations; monitors election functions to ensure compliance with state and federal requirements.
• Oversees accessibility compliance in polling locations, including ADA remedies and Department of Justice settlement obligations.
• Serves as liaison to county and state agencies, attorneys, and the public regarding election policies and procedures. Acts as spokesperson in the Administrator’s absence.

Budgeting, Reporting, and Records

• Assists with preparation, monitoring, and reporting of the Elections Office budget.
• Researches and compiles statistical, financial, and administrative data; prepares reports, presentations, and agenda materials for Commissioners Court and other stakeholders.
• Maintains and organizes confidential records, contracts, correspondence, and election-related documentation in accordance with retention requirements.

Community and Public Engagement

• Represents the Elections Office in interactions with officials, media, civic organizations, and the general public.
• Coordinates with the county’s media contact and participates in outreach events, voter engagement activities, and community presentations.

Administrative and Executive Support

• Provides high-level administrative support to the Elections Administrator, including managing calendars, scheduling, correspondence, travel arrangements, and office supply procurement.
• Drafts, edits, and prepares correspondence, memoranda, contracts, reports, and other official documents.
• Receives and responds to inquiries, complaints, and public requests for information, ensuring professional customer service.

Other Responsibilities

• Supports routing and administration of contracts, agreements, and renewals approved by Commissioners Court.
• Oversees and coordinates Grounds Use Agreements for Elections/IT facilities.
• Performs other duties as assigned to support the efficient operation of the Elections Office.

Education and/or Experience

• Bachelor’s degree from an accredited university with major coursework in business or public administration, political science closely, or related field preferred.
• Requires three years’ experience in office management, administrative support, secretarial or highly responsible office/clerical work or related work.
• Any equivalent combination of education and experience or training may be substituted on a year for year basis.

Other Qualifications, Certificates, Licenses, Registrations

• Class C driver’s license.
• Notary Public required.
• Ability to maintain continuing education requirements for the State of Texas.