Elections Fiscal Assistant
Alachua CountyMinimum Qualifications
Associate of Arts degree from an accredited college or university with major course work in accounting and two years experience in responsible accounting or bookkeeping work; or a Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the education/experience requirement may be considered for trainee status.
Position Summary
This is highly responsible technical work in bookkeeping and fiscal operations.
An employee in this class independently processes fiscal records and maintains books, ledgers, and journals, reviews fiscal documents and information, prepares grant reports, prepares fiscal reports with the use of charts, and assists in preparing and monitoring budget expenditures.
Work is directed and reviewed by an immediate administrative superior and by internal controls and periodic audits to ensure adherence to established policies and procedures.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
Prepares or supervises the preparation of routine and special fiscal statements.
Prepares and processes purchase orders, requisitions, invoices and assists in controlling inventories. Responsible for maintaining related records.
Responsible for the completion of specialized fiscal projects as needed and required by supervisor.
Maintains ledgers, journals and bookkeeping records.
Analyzes department programs to ascertain cost on a cost-accounting basis.
Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
Prepares payrolls and maintains payroll records.
Assists in the preparation of budgets and/or grants.
Prepares reports and statistical data, makes recommendations, performs limited analysis, reviews and monitors budget.
Assists in developing and installing accounting and bookkeeping methods and procedures.
Reviews campaign finance reports.
Assists with voter registration, records maintenance and public interaction duties as needed to supplement other elections staff. This requires training on specialized computer software used in the Elections Office.
Acts as liaison for candidate campaign finance report activities.
Assists with candidate qualifying and elections.
Performs related duties as required.
NOTE: These examples are intended only as illustrations of the various kinds of work performed in positions allocated to this class. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
Knowledge of the laws, rules and regulations governing the qualifications and registration of voters.
Knowledge to use computer spreadsheet software.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work effectively and courteously with the public.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate calculator, computer and other office machine.
Ability to communicate effectively, both orally and in writing.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear. The employee is regularly required to operate calculating equipment. The employee is occasionally required to be mobile.
The employee must frequently lift and/or move up to 10 pounds, occasionally lift and/or move up to 40 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate.