Eligibility, Recruitment, Selection, Enrollment and Attendance Coordinator (ERSEA Coordinator)

12 MONTH CONTRACT 

Definition
Under the general supervision of the ECEC Education Leader, the Eligibility, Recruitment, Selection, Enrollment and Attendance Coordinator (ERSEA Coordinator) ensures compliance with all funding and reporting requirements of the Head Start Program Performance Standards (HSPPS) 1302 Subpart A- Eligibility, Recruitments, Selection, Enrollment and Attendance (ERSEA) and 1303 Subpart F Transportation.The coordinator will analyze, plan and implement policies and procedures, track recruitment and enrollment, provide training related to transportation, recruitment and enrollment systems, and monitor compliance.
Primary Job Functions
Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.
Essential Components of the Job
Maintain a thorough knowledge and understanding of all aspects of the Head Start Program Performance (HSPPS) Standards and related regulations for Eligibility, Recruitment, Selection, Enrollment and Attendance  and how to monitor and implement them.

ERSEA Coordinator

• Develops, implements, and monitors procedures and controls to ensure compliance with established Head Start Performance Standards, Tribal Child Care and Development Program and other applicable federal, state, and tribal requirements relating to Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA).
• Prepares and submits required reports monthly attendance and enrollment reports to be submitted to governing bodies and the Office of Head Start and on the Head Start Enterprise System data base.
• Facilitates and ensures the completion and implementation of the Community Assessment process. 
• Provides direct supervision to the Enrollment Technician and Attendance Clerk
• Oversees recruitment efforts designed to actively inform families with eligible children in the service area specifically children with disabilities and other vulnerable or disproportionately impacted children of available agency services and assist them with the application process.
• Ensure assigned program maintains its funded enrollment level, including filling slots within 30 days of vacancy.
• Monitor systems for tracking child attendance and consult on mitigating absenteeism.
• Develop recordkeeping and reporting procedures for ERSEA and provide technical assistance to staff responsible for the implementation of these procedures.
• Arranges for or provides staff and stakeholder training in recruitment, enrollment, and student attendance-related areas.
• Provide leadership in the annual review and revision of selection criteria based on the identified needs of the program and community.
• Gather and analyze data needed for the development of reports such as child outcomes, program outcomes, family outcomes and other required reports to be used in planning for program improvement.
• Supervises and participates in the implementation of quarterly monitoring of records to ensure compliance with ERSEA requirements and accuracy of data.

• Coordinates schedules and monitors child transportation for ECEC:
• Liaison and primary contact for Salt River Schools Transportation Department for ECEC children
• Collaborate with the Salt River Schools Transportation Department to ensure Head Start Program Performance Standards Part 1303 Subpart F are met 
• Coordinate and/or provide additional Bus Monitor training needed for ECEC children
• Process ECEC bus request forms from parents/guardians with Salt River School Transportation Department
• Update and track bus rosters for each ECEC bus routes and coordinate accordingly with Salt River School Transportation
• Collect and track bus monitor checklists to ensure safety standards are met daily
• Oversee and coordinate the bus drop off and pick up system on site for children at ECEC
• Work with the Salt River Schools Transportation Department to schedule evacuation drills and student/child training twice a year.
• Assess transportation and training needs and in coordination with Salt River Schools Transportation Department, create plans to assure transportation staff have the skills to support children Birth to 5 years of age.
• Coordinate with Salt River Schools Transportation Department for all field trips requests.
• Performs other job-related duties as assigned to maintain and enhance department and agency operation.

• History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community
• Arizona State Regulations for Child Care Licensure
• National Head Start Performance Standards
• Accommodation Requirements of the ADA for disabled programs
• Basic fund accounting and budgeting practices

• Establishing and maintaining effective working relationships with Community agencies and departments, vendors, parents, volunteers, SPRMIC staff and the general public
• Public relations
• Making formal presentations and developing appropriate media materials
• Planning and implement group activities and presentations with children, parents and other program staff
• Preparing written reports and oral presentations  
• Dealing with sensitive, personnel issues, and maintaining appropriate, professional, confidential relationships
• Evaluation of staff performance and conducting timely performance evaluations 
• Instructing others and working effectively on a team
• Use of personal computers and various software programs, such as, but not limited to, Word, Excel, and HSFIS to fulfill job requirements

• Supervise staff, evaluate performance and develop goals
• Communicate effectively both orally and in writing
• Build collaborative relationships with parents in setting family program goals
• Develop strategies and timetables to assist families in achieving the program goals set 
• Research potential funding sources, write grants and requests for proposal (RFP's)
• Work and interact with families from diverse social, cultural and ethnic background 
• Input data and retrieve information, such as statistics, in order to prepare necessary financial and program reports.
• Develop and present public materials, including, brochures, posters, news releases, newsletters, and classroom status reports
• Operate a variety of standard office equipment, including but not limited to: a photocopier, fax machine, typewriter, calculator, telephone, and personal computer to fulfill job requirements
• Be adaptable, flexible, resourceful, energetic, creative, and dependable
• Walk, stoop, climb, bend, reach, and lift objects up to 25 pounds

Education and Experience: 
Required:  Bachelor’s degree from an accredited university in Social Work, Social Services, Psychology, Education, Early Childhood or closely related field is required. Minimum of five (5)  years progressively responsible experience in social service or education programs, and one (1) year experience working with low-income families or people with varied ethnic backgrounds, preferably Native American. 
Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.
Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Due to the confidential and sensitive nature of this position, successful completion of an extensive background investigation is required.  Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire.  Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status.  Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required.  Documentation of the above medical actions is absolutely essential for the file and for the health of the children in the Early Childhood Education Program.  Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.

• At the time of hire, the incumbent must pass a basic physical examination and produce proof of a negative TB clearance and current immunizations, as well as fingerprint clearance.