Eligibility, Recruitment, Selection, Enrollment and Attendance Specialist

Under the general supervision of the ECEC Assistant Education Leader, the Eligibility, Recruitment, Selection, Enrollment and Attendance Specialist (ERSEA Specialist) ensures compliance with all funding and reporting requirements of the Head Start Program Performance Standards (HSPPS) 1302 Subpart A- Eligibility, Recruitments, Selection, Enrollment and Attendance (ERSEA) and 1303 Subpart F Transportation.The specialist will analyze, plan and implement policies and procedures, track recruitment and enrollment, provide training related to transportation, recruitment and enrollment systems and monitor compliance.
Primary Job Functions
Primary functions may include the following tasks, knowledge, abilities, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions within this classification.
Essential Components of the Job
Maintain a thorough knowledge and understanding of all aspects of the Head Start Program Performance (HSPPS) Standards and related regulations for Eligibility, Recruitment, Selection, Enrollment, Attendance and how to monitor and implement them.

ERSEA Specialist

• Supports the implementation and monitoring of procedures and controls to ensure compliance with Head Start Performance Standards, Tribal Child Care and Development Program requirements and other applicable federal, state and tribal regulations related to Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA). Assists in preparing and maintaining required monthly attendance and enrollment reports for submission to governing bodies and the Office of Head Start, including data entry and tracking within the Head Start Enterprise System.
• Contributes and supports the completion of the Community Assessment process, including data collection and documentation.
• Collaborates with the Enrollment Technician and Attendance Clerk to ensure alignment of processes, accuracy of data and completion of ERSEA-related tasks. 
• Oversees and assists with recruitment and application process, informs eligible families with children in the service area, specifically children with disabilities and disproportionately impacted children of available agency services.
• Assists, support and collaborate with the Enrollment Technician in maintaining full enrollment by supporting processes to fill vacancies within required timelines.
• Supports and collaborates with the Attendance Clerk in monitoring attendance systems and assisting with strategies to address absenteeism and improve attendance outcomes.
• Serves as a lead resource in ERSEA recordkeeping and reporting processes, supporting the maintenance of procedures and providing support to staff on established protocols.
• Supports the coordination and delivery of training for staff and stakeholders in recruitment, enrollment, and attendance-related areas, in collaboration with the ERSEA team.
• Leads the annual review and revision of selection criteria, in collaboration with the ERSEA team, based on the identified needs of the program and Community.
• Gather and analyze data needed for the development of reports such as child outcomes, program outcomes, family outcomes and other required reports to be used in planning for program improvement.
• Leads and participates in the implementation of quarterly monitoring of records to ensure compliance with ERSEA requirements and accuracy of data.
• Supports the maintenance and updating of policies and procedures in alignment with Head Start Program Performance Standards (HSPPS) and Community directives and guidelines.

• Coordinates schedules and monitors child transportation for ECEC
• Liaison and primary contact for Salt River Schools Transportation Department for ECEC children
• Collaborate with the Salt River Schools Transportation Department to ensure Head Start Program Performance Standards Part 1303 Subpart F are met 
• Coordinate and/or provide additional Bus Monitor training needed for ECEC children
• Process ECEC bus request forms from parents/guardians with Salt River School Transportation Department
• Update and track bus rosters for each ECEC bus routes and coordinate accordingly with Salt River School Transportation
• Collect and track bus monitor checklists to ensure safety standards are met daily
• Oversee and coordinate the bus drop off and pick up system on site for children at ECEC
• Work with the Salt River Schools Transportation Department to schedule evacuation drills and student/child training twice a year
• Assess transportation and training needs and in coordination with Salt River Schools Transportation Department, create plans to assure transportation staff have the skills to support children Birth to 5 years of age
• Coordinate with Salt River Schools Transportation Department for all field trips requests
• Performs other job-related duties as assigned to maintain and enhance department and agency operation.

• History, culture, traditions, and customs of the Salt River Pima-Maricopa Indian Community
• Arizona State Regulations for Child Care Licensure
• National Head Start Performance Standards
• Accommodation Requirements of the ADA for disabled programs
• Basic fund accounting and budgeting practices

• Establishing and maintaining effective working relationships with Community agencies and departments, vendors, parents, volunteers, SPRMIC staff and the general public
• Public relations
• Making formal presentations and developing appropriate media materials
• Planning and implement group activities and presentations with children, parents and other program staff
• Preparing written reports and oral presentations  
• Dealing with sensitive, personnel issues and maintaining appropriate, professional, confidential relationships
• Working effectively on a team
• Use of personal computers and various software programs, such as, but not limited to, Word, Excel, and HSFIS to fulfill job requirements

• Communicate effectively both orally and in writing
• Build collaborative relationships with parents in setting family program goals
• Develop strategies and timetables to assist families in achieving the program goals set 
• Work and interact with families from diverse social, cultural and ethnic background 
• Input data and retrieve information, such as statistics, in order to prepare necessary program reports.
• Develop and present public materials, including, brochures, posters, news releases, newsletters, and classroom status reports
• Operate a variety of standard office equipment, including but not limited to a photocopier, fax machine, typewriter, calculator, telephone, and personal computer to fulfill job requirements
• Be adaptable, flexible, resourceful, energetic, creative, and dependable
• Walk, stoop, climb, bend, reach, and lift objects up to 25 pounds

Education and Experience: Required:  Associate’s degree from an accredited university in Social Work, Social Services, Psychology, Education, Early Childhood or closely related field is required. Minimum of five (5) years progressively responsible experience in social service or education programs and two (2) years’ experience working with low-income families or people with varied ethnic backgrounds, preferably Native American. 

Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Due to the confidential and sensitive nature of this position, successful completion of an extensive background investigation is required.   Incumbent is required to pass a basic physical examination and provide proof of immunizations at time of hire.  Follow-up physical examinations and current immunizations are required and must be completed to maintain good employment status.  Maintaining booster shots on immunizations and taking a TB skin test or x-ray annually is also required.  Documentation of the above medical actions is absolutely essential for the file and for the health of the children in the Early Childhood Education Program.   Incumbent must also obtain First Aid and CPR certification within the first three (3) months of employment from the date of hire and maintain certification subsequently.

• At the time of hire, the incumbent must pass a basic physical examination and produce proof of a negative TB clearance and current immunizations, as well as fingerprint clearance.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

 In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods: 

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date. 

TheIHS/BIA Form-4432 is not accepted. 

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.