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Exempt to Permanent – 8118 Legislative Clerk – Citywide – (Eligible List # 159164)

City and County of San Francisco
Full-time
On-site
San Francisco, California, United States

Company Description

The Board of Supervisors is the legislative branch of the City and County of San Francisco that responds to the needs of the people, establishes city policies, and adopts ordinances and resolutions. For more information visit: https://sfbos.org/

Job Description

APPOINTMENT TYPE

FOR CURRENT CITY EMPLOYEES ONLY. This is an Exempt to Permanent position in accordance with Class-Based Test (CBT) Civil Service Rules. This recruitment is restricted to current category 16, 17 and 18 exempt employees of the City and County of San Francisco, San Francisco Unified School District, or San Francisco City College, working within the posted classification of 8118 Legislative Clerk. Only currently active, exempt employees of the City and County of San Francisco in class 8118 Legislative Clerk will be placed on the eligible list for consideration of future permanent positions.

  • Application Opening: January 28, 2026
  • Application Deadline: February 12, 2026
  • Recruitment ID: REF56472M

POSITION DESCRIPTION

The 8118 Legislative Clerk is responsible for performing specialized clerical work that involves extensive knowledge of departmental functions and the legislative process.

Under general supervision, duties include evaluating and preparing proposed legislation for processing by the Office of the Clerk of the Board and ultimately for consideration and action by the Board of Supervisors. This position is responsible for ensuring proposed legislation and appeals are in compliance with all relevant laws, before the item is eligible to move forward in the legislative process.

The Legislative Clerk will make regular contact with City departments and outside individuals to obtain and furnish information on specialized legislative matters, Board Agenda preparation, and collecting and reviewing technical legislative documents for completeness and accuracy.

The 8118 Legislative Clerk is specific to the Office of the Clerk of the San Francisco Board of Supervisors.

The essential duties of this position include:

  • Is responsible to receive and screen proposed legislation submitted to the Clerk's office for completeness, form, content and attachments; registers and assigns file numbers to such documents; types and sets up appropriate files; and routes proposed legislation to appropriate committee.
  • In conjunction with the Assistant Clerks, is responsible for ensuring that submitted legislation is in compliance with Federal, State, and Local laws, Board Rules and Office Policies and Procedures before all legislative files are ready for appropriate legislative action (Board Rule 2.8).
  • Accurately creates summaries of proposed legislation for appropriate calendars, and ensures the relevant information is contained therein.
  • Contacts and follows up with departments and other sources to obtain required attachments or documents missing from proposals, and assures such attachments and documents are submitted before an item is submitted for a draft agenda.
  • Prepares, publishes and posts noticing requirements for specialized legislative matters.
  • Communicates with various departments and others regarding obtaining amendments or other changes in legislation within the prescribed deadlines pursuant to the guidelines and Code provisions.
  • Provides and receives information to and from departments and the general public regarding the status of legislative matters.
  • Independently composes and types correspondence relative to office operations, requiring knowledge of operations and regulations, for department and Supervisors offices prior to providing it to the Clerk of the Board for signature and/or approval.
  • Serves as responsible party in department for receiving and administrating appeals to the Board of Supervisors and providing departmental policy guidance to the public throughout the appeal process.
  • Provides assistance to the Assistant Clerks and their committees with administrative tasks and duties, such as writing legislative referrals to affected departments, creating and processing legal notices, and compilation of other reports or records to effectuate the legislative process.
  • Will use legislative management system software extensively and serve as the system’s subject matter expert for the role of Legislative Clerk
  • Performs other duties as required.

Qualifications

MINIMUM QUALIFICATIONS

  1. Current Exempt City Employee in class 8118 Legislative Clerk who have worked at least 2,080 hours in categories 16, 17, or 18; AND
  2. Three years of progressively responsible and diversified clerical and typing experience, preferably performing clerical work for a legislative or policy making body, or a closely related legal field; AND
  3. Ability to type 50 wpm.

DESIRABLE QUALIFICATIONS

  • Ability to carry out responsibilities in a busy environment while keeping tight timelines.
  • Ability to prioritize and to act with only general direction.
  • Strong organizational and people skills.
  • Demonstrated ability to use computer applications, including email, word processing, spreadsheets, databases and the internet to develop, prepare and/or maintain correspondence, reports and other documentation.
  • Experience writing accurate, well organized and grammatically correct documents, which include, but are not limited to letters, memoranda and reports.
  • Exercise sound judgment to make decisions, and appropriately refer issues to manager when needed.
  • Ability and willingness to deliver bad news and say no to elected officials.
  • Ability and willingness to escalate out-of-the-ordinary issues and situations to the direct supervisor, manager on duty, and department head

Verification of Education and Experience: Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Review SF Careers Employment Applications for considerations taken when reviewing applications.  

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://careers.sf.gov/knowledge/experience-education/. 

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Special Requirements:

Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score.

SELECTION PROCEDURES:

  1. Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
  2. Preliminary Questionnaire – Training and Experience Assessment (100% Weight) -During the application process, candidates will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly.  It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City service (in Category 16, 17, and/or 18) in the 1825 Principal Administrative Analyst II class, along with any additional qualifying points (e.g., promotive status), as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records, which will serve as the final authority in determining qualifying service.

What else should I know?

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months and may be extended with the approval of the Human Resources Director. To find Departments which use this classification, please see the city’s Position Counts by Job Codes and Departments.

Certification Rule: The certification rule for this selection process will be Rule of the List.

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.sf.gov/. The terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission.

Additional Information Regarding Employment with the City and County of San Francisco:

Where to Apply 

All job applications for the City and County of San Francisco must be submitted through our online portal. Please visit https://careers.sf.gov/internal-postings/ to begin your application process.  

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/internal-postings/ and begin the application process.

  • Select the “Apply Now” button and follow instructions on the screen

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110. 

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Ensure your application information is accurate, as changes may not be possible after submission. Your first and last name must match your legal ID for verification, and preferred names can be included in parentheses. Use your personal email address, not a shared or work email, to avoid unfixable issues. Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received. 

Exam Analyst Information: If you have any questions regarding this recruitment or application

process, please contact the exam analyst, Edward de Asis at [email protected]. Please include the recruitment ID, REF56472M in the subject line.

Additional Information

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.