Legislative Coordinator

The City of Redmond is a thriving, culturally diverse community and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The Legislative Coordinator provides high-level administrative, legislative, and technical support to City Council members. This position requires a self-motivated, intuitive problem solver with high situational awareness and instinct, emotional intelligence, and a detail-oriented professional with exceptional communication and interpersonal skills, capable of working effectively with a wide range of personalities, and building strong, positive relationships in a tactful, diplomatic, and professional manner.

The incumbent plays a key role in supporting legislative initiatives and programs, coordinating meetings and heavy calendaring, and delivering superior internal and external customer service. This role demands initiative, independent judgment, and a strong working knowledge of City policies, procedures, and organizational structures.

This position regularly handles sensitive and confidential information and requires a high level of discretion. The Legislative Coordinator serves as a liaison between the City Council and other City departments, external agencies, community members, and regional stakeholders.

Legislative:

• Independently plan, coordinate, and manage the day-to-day functions and services, anticipating needs, and handling sensitive and confidential matters with discretion and professionalism
• Understanding of municipal government and how the two different branches of government interact
• Experience in developing local government policy 
• Perform projects as assigned and trained by direct manager and Council Leadership 
• Provide high-level administrative support to all seven Councilmembers, including heavy calendar management, records maintenance, crafting resolutions, correspondence drafting, and email oversight.
• Conduct research and policy analysis to support Council initiatives and legislative decision-making and assigned projects; collect, compile, and interpret information.
• Attend weekly Tuesday Council meetings in-person – includes Committee of the Whole (starts at 4:30 p.m.), Special Meetings (between COW and evening session), and evening sessions (starts 7:00 p.m.) – note taking, ensuring accurate follow-up on action items and coordination (e.g., order dinner for Councilmembers when needed)
• Attend all Council agenda-settings and regular sync meetings with Council Leadership; take detailed notes and follow up on action items.
• Serve as primary liaison between Councilmembers and internal staff, community members, and external stakeholders, fostering clear communication and efficient collaboration.
• Coordinate and track responses to constituent emails by working with the monthly Council Ombuds, coordinating responses with staff members, ensuring timely resolution and maintaining comprehensive records throughout the process.
• Manage meeting requests from Councilmembers, including logistics, scheduling, location coordination, agenda preparation, note-taking, and tracking post-meeting action items (e.g., subcommittee meetings).
• Monitor and manage Public Records Requests on behalf of Councilmembers, ensuring compliance and timely delivery.
• Regular maintenance and updating of the Council SharePoint site
• Track and report on the Council’s biennial budget using Microsoft Power BI, providing updates and support for budget-related processes.
• Coordinate Councilmember travel arrangements, including registration, lodging, per diems, and reimbursement processing through SAP Concur.
• Manage and coordinate new Councilmember onboarding; scheduling meetings with leadership teams and tracking onboarding items to ensure completion (i.e., OPMA training). 
• Assist in creating and implementing the Legislative Coordinator position workplan for additional process improvements and goals for the role.
• Help create and review Council resolutions, correspondence, and documents for accuracy, consistency, and adherence to established standards (e.g., Council Policy Proposal document).
• Collect and analyze background data on pending legislative matters as requested; prepares reports as necessary. 
• Maintain and organize Council records, data systems, directories, and files to ensure accessibility and accuracy.
• Develop and maintain routine to moderately complex spreadsheets and documents to ensure accurate tracking and reporting.

Event Coordination:

• Lead the planning, coordination, and on-site support for after-hours (including occasional weekend) Council-hosted community events, Council retreats, and citywide events throughout the year. Responsibilities include managing logistics, securing venues, arranging catering, and tracking registrations. Currently supports 7-8 events annually, with potential for growth.
• Work directly with the Communication staff to ensure marketing, flyers, and posters are managed and on track with timelines.

Education and Experience

• Associate’s Degree or high school diploma /G.E.D. with 2 years of college level coursework
• Five years of progressively responsible administrative support experience
• May require relevant certification or higher education coursework as it pertains to the department/division
• Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position

Licenses and Certificates

• Valid Washington State Driver’s license required

Other

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the Administrative Specialist – Non-Represented job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

Our employees earn competitive wages and enjoy an exceptional benefits package that includes:

• MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
• PRESCRIPTION DRUG INSURANCE - Included with each medical plan
• DENTAL INSURANCE - For employees and their eligible dependents
• VISION INSURANCE - For employees and their eligible dependents
• OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
• FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses
• PAID VACATION & HOLIDAYS – with (13) paid holidays per year
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• RETIREMENT PLANS - Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
• Annual COLA adjustments
• Annual merit increases of up to 5%

To learn about benefits at the City of Redmond, please visit C2MB (ajg.com)