Office Assistant II -Elections (Contingent)

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” 

The Department:With a mission to provide a responsive, transparent and professional approach to conducting elections and to promote engagement of all Marin County residents in the election process, the Registrar of Voters provides the mandated services of conducting voter outreach, and maintaining the voter rolls, conducting Federal, State, County, City, School, and District elections. This includes candidate filing, locating vote centers, recruiting election workers, mailing ballots, and processing and counting official ballots, verifying signatures on state and local initiatives and nomination and recall petitions and maintaining campaign finance information on office holders, candidates and measures as required by the Fair Political Practices Commission.

The Marin County Elections Department has several contingent (temporary) positions available to support the upcoming election cycles. 

• Logistics assistance including packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes.

• Phone support includes answering phones and using a computer to access voter registration information to help answer voters’ questions.

• Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots.

• May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration.

There are multiple vacancies for the June election.   The estimated start date would be May 4, 2026 and work will last about 7-10 weeks. The assignment is full time, typical hours are Monday through Friday, 8:00am – 4:00pm. 

QUALIFICATIONS

Knowledge of:

• Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Standard office applications including word processing, spreadsheet and database systems.
• Correct English usage including grammar, spelling and punctuation.
• Business arithmetic.

Ability to:

• Perform general clerical and technical work quickly and accurately.
• Use database, spreadsheet, word processing, publishing and/or internet applications depending on assignment.
• Read, interpret and apply rules, policies and procedures in specific situations.
• Prepare and maintain accurate and concise records and reports.
• Read and comprehend manuals and instructions related to assignment such as: maps; drawings; policies and procedures; training materials; code books; instructions for equipment; and safety rules and procedures.
• Perform basic mathematic calculations.

MINIMUM QUALIFICATIONS:

One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

For any questions concerning this position announcement, please contact Alisa Samuel at: Alisa.Samuel@marincounty.gov

ABOUT THE PROCESS:

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.