Elections Specialist
Pinal CountyDescription
Local government is a purposeful journey where you can make a difference and help improve life for our thousands of citizens. With over 2000 employees in more than 30 departments, there's sure to be a position for YOU, whether you're just starting out or a seasoned pro. When you work for Pinal County, you'll have access to a wide range of benefits like comprehensive healthcare options and unmatched retirement plans that are the best in Arizona.- An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
- Paid Vacation And Sick Leave
- 15 Vacation Days Accrued Annually Starting Day One
- After Three (3) Years of Service, 18 Vacation Days Accrued Annually
- After Five (5) Years of Service, 20 Vacation Days Accrued Annually
- 13 Sick Leave Days Accrued Annually Starting Day One
- 15 Vacation Days Accrued Annually Starting Day One
- Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
- Paid Sabbaticals Every Five (5) Years
- Two-Week Sabbatical After Five Years of Continuous Service
- Three-Week Sabbatical After Ten Years of Continuous Service
- Four-Week Sabbatical After Fifteen Years of Continuous Service
- Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
- Comprehensive Wellness Program
- Quarterly Wellness Challenges
- Vision Exams and Optometry Events Onsite
- Vaccination Clinics
- Onsite Mammogram and Prostate Screening Events
- Skin Cancer Screening Events Onsite
- Biometrics and Health Screening Events Onsite
- Financial Health and Retirement Planning Events Onsite & Online
- Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
- Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
- Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
- Some Medical Plans with Zero Employee Premium Cost
- Dental and Vision Plans
- Tuition Reimbursement Program
- Alternative Work Schedules
- Telehealth
- Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
- Employee Assistance Program with Ongoing Training & Development Options
- Civil Service Leave
- Van Pool Options
- Short-Term Disability – Employer Paid
- Basic Life Insurance - Employer Paid
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff.
Working at Pinal County is an investment in YOU.
Apply today and find out why Pinal County is more than just a job.
Before you apply, watch this video to learn helpful tips for completing an application at Pinal County:
JOB SUMMARY
Perform a variety of paraprofessional and technical functions in the administration and support of the elections functions for Pinal County under general supervision.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES
- Prepare contacts, assign poll worker notices, create notices advising poll workers to which Voting Precincts they have been assigned, and review and verify that confirmation from poll worker is received by deadline.
- Coordinate payroll for poll workers, in-house election boards, and troubleshooters and prepare payments for poll workers.
- Conduct poll worker classes and update poll worker instruction manual based on changes in legislation, equipment, etc. for each election cycle.
- Submit agenda items to approve poll worker assignments, polling locations, canvassing, and other assignments and conduct election troubleshooter training on proper Election Day procedures.
- Contract with various entities for the use of buildings for polling locations, research area to be voted in, and locate facilities with adequate space for use on Election Day.
- Coordinate and send notices to all cities, towns, school districts, and special taxing districts advising of the dates for the upcoming year and provide a time schedule to submit requests to the department for election assistance.
- Draft and publish required legal notices in local newspapers.
- Process and submit accounts payable, federal grant reports and billing, and other various reporting to the State election division for processing.
- Provide basic technical support to the automated electronic voting machines and ensure voting equipment is maintained and operates properly for election.
- Assist with ballot creation duties including proofreading all ballot styles, sending ballot proofs to candidates and jurisdictions, working with translators for accurate translations, and creating and reviewing ballot orders.
- Assist with ballot tabulation duties, including election night reporting, post-election audits, hand counts, and preparation of the official election canvass documents.
- Maintain inventory of supplies for office and Election Day and perform physical count of supplies after each election.
- Assemble election supply cages for every polling place that includes voting materials and needed supplies for Election Day, and assist with delivery to and from the polling places.
- Assist with clean up and organization as Election Day supplies return.
- Assist with customer service duties via email, phone, face-to-face interactions and public records requests.
- Assist with candidate filings, nomination papers, and financial disclosure statements along with campaign finance reports.
- Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
MINIMUM REQUIREMENTS TO PERFORM WORK
- High School Diploma or GED.
- Three (3) years of experience in administering election functions, administrative work or customer service experience.
- Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
- Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
Special Requirements:
- Must successfully complete the Elections Officer Certification class from the State of Arizona within the next training session period from the date of hire.
- Must be eligible to vote in Arizona.
- Must pass applicable background check.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of Arizona election laws and other pertinent federal, state, and local laws, codes, and regulations, as applied to area of assignment.
- Knowledge of county government organization, operations, policies, and procedures.
- Knowledge of modern computer technology and software required in the administration of elections and office operations.
- Knowledge of records management and retention requirements.
- Skill in organizing and coordinating election procedures and multiple deadlines.
- Skill in making adjustments and maintaining voting equipment.
- Skills in attention to detail and proofreading.
- Ability to learn complicated election laws and procedures.
- Ability to maintain records and prepare reports.
- Ability to establish and maintain effective working relationships with other department staff, management, outside agencies, community groups, and the general public.
PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.The work also requires the ability to finger, grasp, handle, perform repetitive motion, stoop, lift, hear, speak, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in an environment making decisions that could lead to major community or organizational consequences if appropriate decisions are not timely or without compliance to election laws and regulations.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.NOTICE TO APPLICANTS
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT).
Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.