Human Resources Administrator (Recruitment & Selection)

Career Opportunity
The City of Las Vegas invites applications for Human Resources Administrator for our Recruitment and Selection team. This position will administer, coordinate, maintain and oversee a comprehensive human resources function, such as employee and labor relations, employee benefits, recruitment and employment services, organizational development, or other support programs such as performance management, leave management, employee well-being, human resources training or federal compliance programs. Provide leadership in both the design and implementation of new programs, and in the analysis and enhancement of existing programs to ensure they meet city and employee needs, comply with all legal requirements and are cost effective. Provide responsible and confidential professional, technical, analytical and administrative support to the assigned Human Resources Manager, the Director, Human Resources, and the City Manager’s Office.

Ideal Candidate 

We are seeking a highly capable, forward-thinking professional with proven supervisory experience who will thrive in a fast-paced, dynamic environment in a working supervisor role. This individual is equally effective working independently or as part of a team, demonstrating sound judgment, initiative, and a collaborative mindset to drive results and process improvements in any setting.

This individual brings experience collaborating with executive leadership and demonstrates strong professionalism, discretion, and communication skills when engaging at all organizational levels. They are technologically savvy, comfortable adopting new tools and systems, and able to leverage technology to improve efficiency and outcomes.

Success in this role also requires strong networking abilities—the candidate should be adept at building and maintaining meaningful professional relationships, both internally and externally. A proactive mindset, adaptability, and a results-driven approach are essential.

Essential Functions:

1. Depending on assignment, may oversee, administer, plan and coordinate the management, maintenance and implementation of the city’s human resources programs such as employee and labor relations, employee benefits, recruitment and employment services, organizational development, performance management, leave management, employee well-being, employee training, or federal compliance programs; participate in program strategic planning. 
2. Act as first-line supervisor over designated staff within a department, including interviewing and selecting job applicants, training and cross-training, overseeing work, and establishing and evaluating appropriate performance standards in accordance with department objectives.
3. Develop and revise program policies, standards and procedures; monitor activities to ensure consistency and conformance to such standards and procedures; ensure activities adhere to applicable city policies, procedures, practices, collective bargaining agreements, federal and state laws, and other applicable rules and regulations.
4. Function as advisor and secretary for various internal program oversight committees.
5. May initiate or participate in various internal and external audits.  Report audit findings and make recommendations as appropriate.
6. Audit and interpret data to recognize areas of potential concern; bring unfavorable trends to the attention of management.
7. Provide technical expertise and advice to, and communicate with, city staff at all levels, including the City Manager's Office, department directors, division managers and individual employees.
8. Maintain close contact with other division staff to coordinate actions.
9. Maintain data in the Oracle HRMS system.
10. Maintain detailed and accurate records of all activities; conduct surveys and research; compile and analyze data; and produce statistics and reports as requested.
11. Establish and maintain effective working relationships with local and regional human resources staff of other government agencies; respond to other agencies' surveys and requests for information when possible.
12. Respond to public inquiries in a courteous manner; provide information within the area of assignment; provide data and information in response to employee, public and media inquiries handled through the Office of Communications and City Manager's Office.
13. Monitor legislation related to assigned program; evaluate effect on city policies and practices; recommend revision to policies, procedures and practices if necessary.
14. Stay abreast of developments in the area of expertise.
15. Create and distribute requests for proposal (RFP) as needed; coordinate and document the selection process; negotiate favorable terms and conditions; coordinate City Council approval process.
16. Conduct investigations of employee complaints, disciplinary actions and grievances and recommend corrective actions or responses.
17. Participate in negotiations with bargaining unit representatives where appropriate; provide data used in collective bargaining negotiations.
18. Oversees, coordinates, promotes, and evaluates Human Resources training programs.

1. Stay abreast of current trends and innovations in the field related to assigned program.
2. Participate in training employees and management in assigned area of responsibility.
3. Assist in other core human resources areas as needed.
4. Perform related duties and responsibilities as required.

Experience:
 
Four years of experience in the area of assignment.
 
Training:
 
Bachelors degree from an accredited college or university with major in human resources, business administration, public administration, or a field related to the area of assignment.
 
A combination of formal education and directly related work experience may substitute for the degree. The city assesses 1.5 years of fulltime experience as equivalent to one year of education.
 
License or Certificate
 
Professional certification in the area of assignment is desirable.

Knowledge of:
 
Customer service principles and techniques.
Collective bargaining agreements governing assigned program provisions.
Standard office software applications including spreadsheet, word processing and email.
Research and data analysis methods and techniques.
Advanced principles of report preparation.
Automated human resources information systems.
Record keeping principles, practices and techniques.
Written and spoken business English, including grammar, sentence structure, spelling and punctuation.
Principles and practices of supervision, training and performance evaluation.

 
When Assigned to Recruitment and Employment Services:
Principles and practices of recruitment development and administration.
Current issues and market trends related to recruitment and staffing, including the activities and operations of city departments.
Techniques and practices of active recruiting, including methods of candidate sourcing and outreach.
Career counseling and employee development programming.
Principles and techniques of personnel records management.
 
Skills in:
 
Providing leadership to division and department staff in the area of assignment.
Working with bargaining unit representatives.
Researching, developing and recommending creative and innovative solutions.
Setting priorities.
Exercising independent judgment and initiative within established guidelines.
Producing written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar.
Working independently with minimal supervision.
Interpreting, applying, explaining and enforcing applicable laws, codes, regulations, policies and procedures.
Working effectively with a wide variety of individuals from various socio-economic, ethnic and cultural backgrounds, often in confrontational or strained situations.
Defining issues, collecting and analyzing pertinent data, identifying alternative solutions, projecting consequences of proposed actions, drawing valid conclusions, proposing sound recommendations, and implementing approved solution in support of goals.
Maintaining program data in an HRIS system.
Independently performing the most difficult analytical assignments.
Composing logical and factual recommendations.
Maintaining confidential and sensitive information.
Communicating clearly and concisely, both orally and in writing.
Establishing and maintaining effective working relationships with those contacted in the course of work.
 
Competencies:
 
In addition to Core Workforce Competencies:
 
Supervisor Competencies
 
Professionalism – Models core values by being honest, respectful and positive; continuously demonstrates the core values of the city; supervisory actions are collaborative whenever possible and intended to grow the city's capacity at an individual, unit, division and/or department level.
 
Managing Performance – Takes responsibility for own and assigned employees' performance, by setting clear goals and expectations, tracking progress against the goals, ensuring regular feedback, and addressing performance problems and issues promptly.
 
Decisiveness – Willingness to make difficult decisions in a timely manner.
 
Developing and Empowering Others – Willingness to delegate responsibility; coaching assigned employee to develop their capabilities.
 
Facilitating Partnerships – Builds community and partnerships both inside and outside the organization.
 
Forward Thinking – Anticipating the consequences of situations and decisions; taking appropriate action to be prepared for possible changes.
 
Providing Support – Provides the tools and creates a supportive environment that allows others to successfully complete their work.