Position Summary
The Legislative Services Administrator serves as a senior administrative and legislative
coordination professional within the City Manager’s Office responsible for supporting the Mayor
and City Commission in the performance of their legislative duties.
The position manages and coordinates legislative activities, assists with the preparation of
Commission agenda items and policy initiatives, facilitates communication between elected
officials and City administration, and ensures that Commission directives are properly
documented and implemented.
The Legislative Services Administrator operates as a neutral administrative resource to the
legislative body while remaining within the administrative structure of the City Manager’s Office
consistent with the Council-Manager form of government established by the City Charter.
The position also provides administrative supervision and coordination of the Legislative Aides
assigned to individual members of the City Commission, ensuring consistent service delivery,
adherence to City policies, and effective support of legislative operations.
Essential Duties and Responsibilities
Legislative Coordination
• Coordinates legislative initiatives requested by the Mayor and City Commissioners
through the City Manager’s Office.
• Assists with the preparation and submission of agenda items, resolutions, ordinances,
proclamations, and presentations.
• Reviews proposed legislative items for completeness and proper administrative routing
prior to placement on Commission agendas.
• Maintains tracking systems for legislative requests, Commission directives, and policy
initiatives.
Commission Agenda and Policy Support
• Serves as a coordination point between elected officials and City departments for agenda
item development.
• Assists Commissioners with research, background information, and policy development
related to municipal initiatives.
• Tracks follow-up actions related to Commission votes, motions, and directives.
Supervision of Legislative Aides
• Provides direct administrative supervision of Legislative Aides assigned to members
of the Mayor and City Commission.
• Establishes professional standards, procedures, and work expectations for Legislative
Aides to ensure consistent support to elected officials.
• Coordinates work assignments, training, and performance evaluation of Legislative Aides
in accordance with City personnel policies.
• Ensures Legislative Aides comply with applicable City policies, administrative
procedures, Sunshine Law requirements, and public records obligations.
• Facilitates coordination and information sharing among Legislative Aides to improve
responsiveness to Commission initiatives.
• Serves as the primary administrative point of contact for Legislative Aides regarding
operational issues, policy questions, and procedural guidance.
Intergovernmental and Departmental Coordination
• Facilitates communication between the Mayor and Commission and City departments
through the City Manager’s Office.
• Coordinates responses to requests for information from elected officials.
• Works closely with the City Clerk and City Attorney’s Office regarding legislative
matters.
Meeting and Legislative Process Support
• Assists with preparation of Commission workshops, briefings, and special meetings.
• Attends Commission meetings when necessary to monitor legislative actions and
coordinate follow-up assignments.
• Tracks implementation status of Commission-approved initiatives.
Public and Community Coordination
• Assists elected officials in coordinating proclamations, ceremonial recognitions, and
community initiatives.
• Facilitates communication with residents, community organizations, and external
governmental agencies as directed.
• Legislative Administrator shall not engage in political campaign activity, political fundraising, or partisan political communications while on duty or using City resources.
Administrative Oversight
• Maintains confidential records and legislative files related to Commission initiatives.
• Develops reports regarding the status of Commission directives and legislative initiatives.
• Performs related duties and special projects as assigned by the City Manager.
Supervision
This position exercises administrative and operational supervision over Legislative Aides
assigned to the Mayor and City Commission and may supervise additional administrative support
staff within the legislative services function.
Bachelor’s degree in:
• Public Administration
• Political Science
• Government
• Business Administration
• or a closely related field.
Experience
• Five (5) years of progressively responsible experience in municipal government,
legislative affairs, public administration, or executive administrative support.
• Experience supporting elected officials or legislative bodies preferred.
• Supervisory experience in a governmental or public administration environment
preferred.
Knowledge, Skills, and Abilities
• Knowledge of municipal government operations and legislative processes
• Understanding of Florida Sunshine Law and Public Records Law
• Ability to maintain strict confidentiality and political neutrality
• Strong policy analysis and organizational skills
• Ability to supervise professional staff in a legislative environment
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities and deadlines
Applicants who demonstrate they meet the minimum requirements may be subject to an extensive selection process and screening program, which may include, but not be limited to, evaluation of education, training and experience; oral interview(s); background investigation; reference checks; medical evaluation; controlled substance screening. Preference will be given to certain veterans, spouses of veterans, or unmarried widows/widowers of veteran. Proof of veterans' eligibility must be provided at time of application EOE M/F/D/V. Applicants with disabilities who desire special accommodation MUST notify the Human Resources Department at the time of application. All applications must be submitted through the City of North Miami Beach's applicant portal hosted by governmentjobs.com. Applications submitted elsewhere are not eligible for consideration.