Voter Outreach Supervisor (DEPARTMENT PROMOTION ONLY)

At Pinal County, we are celebrating 150 years of serving our beautiful community this year.  Join us in shaping our present and our future as we strive every day to make life better for our citizens.  If you are a passionate person and want to do meaningful work and enjoy work/life balance, affordable benefits, and highly sought-after retirement plans, please keep reading.  

Additionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff. 

Working at Pinal County is an investment in YOU.  

Apply today and find out why Pinal County is more than just a job. 

Before you apply, watch this video to learn helpful tips for completing an application at Pinal County: 

**This is an internal promotion opportunity for current employees of the Recorder's department only. You must be a current employee to be considered for this position.**

JOB SUMMARY 

Performs professional and administrative work in planning, organizing and directing strategic and daily goals and objectives, operations and activities of the department. Supervise and direct the activities of the deputy recording clerks.   Receives and reviews various official documents to determine appropriate actions based upon knowledge of statutory and regulatory requirements. Maintains the County Voter Registration of active and inactive voter listings. Processes and maintains record of official documents, voter registration forms and early ballots. Provide customer service, and perform historical research of various public records in the County Recorder’s Office (CRO).  The employee is expected to exercise initiative, independent judgment and discretion.

• Plan, execute, and finalize all phases of document recording, voter registration and election projects according to strict deadlines. 
• Supervise and schedule the activities of assigned staff in the County Recorder’s Office (CRO) including performance appraisals and preparing work schedules. 
• Review, process, and research technical and  official documents for the County Recorder’s Office (CRO) and determine appropriate action to perform duties within scope of authority and training, and in compliance with state, Federal and County regulations, policies and quality standards.
• Assure all statutory and legal requirements are met and perform duties within scope of authority and training, and in compliance with Federal, State, and County statutes, guidelines, policies and quality standards.
• Develop, propose, and implement policies, regulations and procedures to ensure compliance with federal, state and local elections statutes and regulations.
• Provide guidance and technical expertise to staff on procedures for document processing, research techniques, and customer service issues and enforce compliance to County policies and procedures and state quality standards.
• Provide supervision in the preparation of early ballot distribution for all Elections.
• May be called to work in conjunction with the County Attorney’s Office by representing and testifying on behalf of the CRO regarding voter registration cases. 
• Maintain effective relationships with other departments, agencies, and the public.
• Provide customer service to the public by answering general questions on the phone or in person; respond to correspondence, and respond to requests for information.
• Conduct special research and analysis projects, summarize data, and generate reports.
• Attend specialized training session to remain current on legislative changes and procedures. 
• Plan, develop and implement staff training programs, including cross-training of other staff members.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

POSITION SPECIFIC DUTIES:

• Arizona Secretary of State Election Certification and re-certification every two (2) years;
  • Employees who do not hold this certification must attend the AZ Secretary of State Election Certification training and pass the certification examination at the first scheduled training session available.
• Signature verification training; 
  • Employees must attend one signature verification class along with refresh classes as necessary.

• High school diploma or GED equivalent.
• Five (5) years of experience in an administrative capacity. 
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications: 

• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.

• Knowledge of applicable Federal regulations, Arizona Revised Statutes, and Election Laws, including ARS Title 16, and the National Voter Registration Act of 1993.
• Knowledge of recorder’s office policies, procedures and regulations, and the Arizona Secretary of State Elections Procedures Manual.
• Knowledge of imaging production equipment, techniques, and quality standards. 
• Knowledge of basic record keeping practices and customer service standards and protocols.
• Skill in properly processing a variety of CRO official documents.
• Skill in safely and competently operating and maintaining a variety of imaging and media equipment.
• Skill in performing mathematical calculations with skill and accuracy, maintaining electronic records and files, and identifying and reconciling errors.
• Skill in operating computer systems and basic software applications.
• Ability to assess and prioritize multiple tasks, projects, and demands and plan and coordinate the work of others.
• Ability to operate computer systems and basic software applications.
• Ability to provide effective customer service and deal tactfully and courteously with the public.

NOTICE TO APPLICANTS

 We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, which may impact your future Pinal County applications.  The hiring salary for this position is dependent upon experience, qualifications, and position funding; starting salaries above the first quartile require additional approval.  Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources. 
 

All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available.  Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening.  If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.  

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.