Elections Specialist
Williamson CountyJOB SUMMARY
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Reporting directly to the Voter Registration Supervisor, responsible for administrative duties related to voter registration, Ballot-By-Mail, and the election process.
EXAMPLES OF WORK PERFORMED
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- Accepts, reviews, and processes applications for voter registration and Ballot-By-Mail
- Processes incomplete or rejected voter registration and Ballot-by-Mail applications
- Processes mailing notices to voters regarding incomplete or rejected Ballot-by-Mail applications/carrier envelopes
- Answers Federal Post Card Application (FPCA) and Ballot-By-Mail program questions and informs voters of their options
- Assists the Voter Registration Supervisor with Provisional Ballot research
- Prepares and sends post elections letters to provisional and Ballot-By-Mail voters to inform them if their ballots were accepted or rejected by the Ballot Board
- Communicates frequently via telephone, e-mail, and in person with poll workers and the general public
- Monitors multiple departmental email accounts
- Serves as a contact for the election Judge’s hotline and assists with complex issues from election judges and staff
- Cross-trains with office staff in other areas to ensure continuity of departmental operations
- Attends all meetings and trainings, as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to – Voter Registration Supervisor
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
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- High school diploma or equivalent and three (3) years of related experience; OR an equivalent combination of education and experience
- Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid driver’s license
PREFERRED QUALIFICATIONS
- Bachelor’s degree in Government, Public Administration, Business Administration, Communications, or a related field
- Prior experience working in Elections and/or public-sector environment
- Registered Election Official (REO) certification within one (1) year of employment
- Certified Elections/Registration Administrator (CERA) within five (5) years of employment
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: No
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
SUPPLEMENTAL INFORMATION
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A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.